Administrative Assistant

Without the right administrative assistant, our team is overworked and disorganized. His/her value to any office team cannot be overstated, which is why you’ll be looked for by everyone.
We know it can be tough getting started, but you will get the entire team support.

Job Responsibilities:
• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Administrative Assistant Skills and Qualifications:
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analysing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• Customer service
• Client relationships

Education and Experience Requirements
• Minimum high school diploma or equivalent education required
• Previous administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Valid driver’s license
• Familiarity with office software and phone systems
• Proficiency in English language written and speaking